Elite Expo Sdn Bhd

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RAW SPACE CONSTRUCTION FORM

Event Name: Penang Signature Gold, Gems & Jewellery Fair 2025
Event Date: 15 – 17 August 2025
Event Venue：Setia SPICE Convention Centre, Penang Malaysia

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    STAND DESIGN PLAN APPRAISAL CHECK-LIST

    Contractor Company Name :

    Booth Name :

    Booth Type :




    Booth No / Hall :

    Email Address :

    Contact Person :

    Mobile No :

    NOTE:

    1. Custom built stand or booth design above 3.0 METRES in height must go through the Kuala Lumpur Convention Centre's stand design plan appraisal process.

    2. All custom design plan must be viewed by the Centre's SHE Manager to ascertain if the stand comply with the minimum safety standards. This appraisal does no include any measure of structural design or integrity.

    3. Please complete this document together with the 30 dimension plans and relevant documentation specified no was than 14 DAYS PRIOR to build-up.

    4. This document will not be processed unless all the information below is completed.


    A. STAND DESIGN INFORMATION

    1. What is the height (metre) of the stand?

    metre

    2. Is any part of the stand supported by rigging?

    YesNoN/A

    3. Does your stand have any hanging objects?

    YesNoN/A

    4. Does any part of the stand use drapes or fabrics?

    a) Are the drapes or fabrics treated with fire retardant material?

    5. Does the stand have a roof or covered ceiling?

    a) What are the dimensions (sqm²) of the roof or covered ceiling?

    sqm²

    b) Does the roof or covered ceiling fitted with any exhibits display?

    c) What is the total weight (kg) of the covered ceiling and the exhibits display?

    kg

    6. Does the stand have an upper level or 2nd floor? (double storey)

    a) Does the 2nd level has a roof or covered ceiling?

    b) What is the maximum number of visitors determined by the engineer to allow access to upper level or 2nd floor at one time?

    pax

    c) Is this maximum number of visitors displayed as a notice to the public?

    7. Does your stand have raised flooring?

    a) Has the raised flooring rounded edges?

    b) Please specify the protective covering method for the sharp edge:


    B. DOCUMENTATION CHECK-LIST

    1. Description of the material to be used for the stand contraction must be indicated on the 3D scale diagram provided.

    2. Description of material to be used for the flooring of your raw space stand in your 3D diagram provided.

    3. Technical plan and method statement provided.

    4. Fabrics – Fire Retardant Certificate provided.

    5. Hanging object – Request Form provided.

    6. Hanging object exceed 500kg – Structural Engineer’s Certificate and calculation provided.

    7. Roof or covered ceiling exceeds 18sqm² – Structural Engineer’s Certificate and technical plan provided.

    8. A stand that has a roof or covered ceiling fitted is required to provide additional fire protection equipment (smoke detector, portable CO2, dry chemical extinguisher or sprinkler system) to be attached to the design plan.

    9. Double storey – Structural Engineer’s Certificate and calculation plan provided.


         Note:- N/A - Not Applicable


    Details of Stand Fitting Contractor / Stand Decorator

    Name of Appointed Contractor:

    Address:

    Tel:

    Fax:

    Email:

    Mobile:

    Contact Person:

    Job Title:


    (A) Admin Fee

    Particulars

    Per Square Metre

    Square Metre

    Amount (RM)

    Admin Fee to Construct / Decorate Special Design Booth (Non-Refundable)

    RM 35 per sqm


    (B) Performance Bond

    Item

    Unit Price (RM)

    Unit (sqm)

    Total (RM)

    Refundable Performance Bond

    RM 200 per sqm (Min RM 5,000 & Max RM 20,000)

      DOCUMENTS UPLOAD

    • For Bare Space Stand and Upgraded Shell Scheme, kindly upload a set of detailed scaled, dimensional, perspective drawings showing the proposed design and Stand Design Plan Appraisal Checklist of the booth in PDF file.

    • All Independent Contractors must place the following before you are allowed to move-in and perform any construction inside the hall.

      • Non-Refundable Administration Fees

      • Refundable Performance Bond

      • Indemnity Form (To ensure guarantee of conduct, proper schedule of production and observance of the exhibition and the hall rules and regulations.)

    • Payment should be in favour of: "NEWFAIR (MALAYSIA) SDN. BHD.", bank details will be stated in the invoice.
      **Please email to us a copy of your payment slip to "[email protected]" for confirmation.

    • If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoiced amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.

    • This is not an invoice.
      Do not pay for these items until you have received an official invoice from NEWFAIR MALAYSIA. SDN BHD.
      All cancellations must be made in writing to NEWFAIR MALAYSIA SDN BHD.

    Newfair (Malaysia) Sdn Bhd

    A/C Name: Newfair (Malaysia) Sdn. Bhd.

    Bank: OCBC Bank (Malaysia) Berhad

    Bank Address: 60, Vista Magna, Jalan Prima, Metro Prima, Kepong, 52100 Kuala Lumpur, Malaysia

    Account No.: 109-102334-1 (MYR)

    Account No.: 709-116448-8 (USD)

    SWIFT Code: OCBCMYKL


    We agree that your decision to accept or reject our application as final and conlusive.